Encore: Advanced Search Tips

You can search using keyword, title, author or subject. A keyword search allows you to search across many fields simultaneously.

Advanced search allows you to create complex searches and further control the display of your results.

  • Keyword Search – For example a keyword search Cape Cod Beston would help you locate the title: “The outermost house : a year of life on the great beach of Cape Cod / Henry Beston”.
  •  Author Search – To search for an author you will need to search for last name first. An author search on Beston Henry will bring up books by this author.
  • Title Search – When searching by title you can omit the initial article or keep it in your search. For example, a title search for “The outermost house” or “Outermost house” will both retrieve the item.
  • Subject Search – This search allows you to search for subject headings assigned to a particular item. If you were to search for “Natural history — Massachusetts — Cape Cod.”, you would find this item in addition to other items that have been assigned this subject heading.

Search Tips

  • Wildcards: Words may be truncated using an asterisk (‘*’) in place of other characters. The ‘*’ wildcard may also be embedded in a search string.
    • Examples : environment* polic*

finds material with keywords environmental policy, environmental policies, environment policy, environment policies, etc.

    • cranberr* bo*

finds material with keywords cranberry bog, cranberries bogs, cranberry bogs, etc.

  • Boolean Operators: Use “and” or “or” to specify multiple words in any field, any order. Use “and not” to exclude words.
    • Example : stocks and bonds
    • Example : (alaska or canada) and (adventure and not vacation)
  • Field Limits: A field limit causes the system to search only the specified field for the specified word(s).
  • Grouping: Keyword search results are usually grouped by relevance to bring the most likely titles to the top of the list. Each group represents a similar level of relevance and results are sorted within the group by date or title. To get an ungrouped result set, use boolean operators to form a complex query.

Searching Multiple Keywords:

  • When searching multiple words the system will automatically supply the Boolean “and” operator between each word; multiple words entered for the search will all occur somewhere in the retrieved records though not necessarily in the order entered.

Keyword Phrase Searching:

  • Search for complete phrases by enclosing them in quotation marks. Words enclosed in double quotes will appear together in all results exactly as typed.
    • Example A phrase Search:”university science department”

Placing limits on Search:

  • Key in a search term and select the appropriate option (format, collection, language, time span) box(s) and click search in the modify search option box. In the results screen, refine your search to receive results of only items currently available.

In the Basic search, it is possible to build an advanced search by copying and pasting a search like this.

If you do not want to use the Advanced Search, you can use the following search statements in the basic keyword search:

t: Title t: cape cod
a: author/creator a: beston henry
y: year, must be expssed as a range withbrackets y:[2015-2015]


l: language, following MARC abbreviations l:eng
c: collection c:7
f: format f:a
d: subject d: natural history Massachusetts cape cod


Based on Mid-Hudson help document